Terms & Conditions
Direct Debit Memberships Terms & Conditions
1.1. Your membership will begin on the day you join.
1.2. When paying by Direct Debit, an initial payment will be required to cover the period up to your first DD payment.
1.3. The joining fee of £30 will be paid by you when joining on any monthly or pay as you go subscription. There is an annual renewal fee which is payable on the anniversary of you joining.
1.4. Your membership is personal to you. You cannot transfer it to another person.
1.5. If “Ippon Fitness” or the bank/building society makes a mistake with your direct debit payment you are guaranteed a full and immediate refund from your bank/building society.
1.6. Membership may be refused or rescinded with good reason at the discretion of the management at any time and admission to IPPON FITNESS premises may also be refused to any member or their guest at the discretion of the management.
2.1. Your choice of membership category on joining will determine the fees you pay.
2.2. The Membership Application form sets out the membership fees payable when you join IPPON FITNESS. The membership fee and any other fees are payable in advance by each member (irrespective of actual use of the gym) either by cash, cheque, debit/credit card or direct debit agreement. If you wish to pay monthly by direct debit your monthly fees are collected on the 1st of each month, or the nearest working day thereafter, and membership is automatically renewed each year.
2.3. We may change the amount of your monthly payments. If we do we will write to you at the address you have given us 14 days before the changes take place.
2.4.. Monthly fees are payable even if you do not use the centre.
2.5. If your Bank fails to make a direct debit payment from your account when due IPPON FITNESS or its representative will write or email to advise you of this. An administration fee of £20 may be charged for each failed direct debit payment.
2.6. Annual/short term fees paid in advance cannot be refunded under any circumstances. IPPON FITNESS provides multiple membership options and the greater the commitment the lower the overall annual subscription rates.
2.7. To qualify for any discounted membership options you are required to supply evidence of your eligibility. You may be charged at the full membership rate until such evidence has been produced.
3. Cancelling Your Membership
3.1. Memberships cannot be cancelled prior to the agreed contract length that you have signed up for and the last payment has been made.
3.2. Cancellation of membership payable by direct debit must be in writing or email to IPPON FITNESS Head Coaches/Manager providing one full calendar months’ notice e.g. written notice received on or before 31 December will terminate membership on 31 January and written notice received during January will terminate membership on 28 February. You remain liable for one calendar month’s subscription during the notice period. Cancelling your direct debit instruction for the monthly fee or a verbal instruction to any member of staff is not sufficient.
3.3. It is the responsibility of members to cancel the direct debit mandate after the final payment has been received. IPPON FITNESS will not be held responsible for payment issues arising more than 60 days from the effective cancellation date.
3.4. Proof of postage requesting cancellation, hand delivered letters countersigned/photocopied by IPPON FITNESS staff or e-mail are the only criteria accepted as confirmation of cancellation in the event of a dispute. No member of staff is authorised to give verbal confirmation of termination of membership.
3.5. A member who terminates their membership will have no claim to any refund of their charge(s). A member whose membership is terminated will forfeit all the privileges of membership without any refund.
3.6. Members will be refused entry if outstanding payment issues are not settled and any payments outstanding 30 days after becoming due are liable for immediate recovery by lawful means.
4. Free Session / Pass Terms & Conditions
4.1. IPPON FITNESS reserve the right to refuse entry
4.2. Only one free trial can be redeemed per one person, per year.
4.3. Three day trial is ‘three consecutive days.
4.4. You will be required to complete a registration form and medical par q form.
4.5. No other services, products or cash alternatives available.
4.6. All free trials require you to book in advance for your first visit, failure to do so may result in disappointment and the possibility of not being allowed to exercise or participate on the day.
4.7. Photo ID must be produced at the time of claiming your free trial, you will not be allowed to train without ID or by completing the relevant joining forms, and paying the relevant joining fee.
4.8. For locations and contact numbers please see our contact section or email email@example.com for further enquiries.
5. Gym Rules – membership
5.1. All members and their guests must have suitable ID to enable entry and use of IPPON FITNESS facilities.
5.2. It is a member’s responsibility to inform IPPON FITNESS of any change of contact/address details.
5.3. Members or guests must wear suitable clothing gym wear and footwear at all times whilst on the premises. Jean-type clothing and open toe sandals/work boots or similar are not acceptable on the gym floor/areas. Due to the nature of most classes footwear may not be needed at the discretion of the instructor/coach.
5.4. Members or guests will not be permitted to interact with a functioning class. This is done to avoid interruption to current attendees. Class entry will only be guaranteed for members who have the appropriate membership package.
5.5. IPPON FITNESS does not accept any form of threatening or abusive behaviour towards members, guests or staff. Members will be held responsible for the behaviour of their guests.
5.6. Every member and guest must comply with the reasonable instructions of staff in the interests of health and safety and maintaining smooth running of the gym and classes.
5.6. Members are not permitted to give personal instruction to others whether for financial gain or otherwise.
5.7. Only trainers approved by the management may use the gym for personal training.
5.8. Facilities and services may vary at the discretion of the management.
5.9. Members and their guests must accept responsibility for their personal property whilst on the premises and IPPON FITNESS shall not be liable for any loss damage or theft of personal property belonging to any member or any guest of a member occurring on the premises whether or not such property is left in lockers provided for the use of members and their guests and notwithstanding that payment or other consideration is made for such use.
5.10. Members and their guests must exercise due care in particular when using the facilities and/or equipment so as to avoid injury to themselves and others using the gym and those in any doubt as to their physical fitness should seek medical advice before attending the gym. IPPON FITNESS shall not be responsible for any injury occurring on the premises whether as a result of the use or misuse of the facilities and/or equipment provided by them or otherwise in the absence of negligence on the part of IPPON FITNESS their employees and/or agents.
5.11. IPPON FITNESS reserves the right to vary these Rules on not less than 7 days notice to members. Notice of any variation will be validly given to members if posted in a prominent position in the premises.
5.12. All members and their guests agree to abide by the Rules as posted in the gym and on the web-site www. ipponfitness.com. A copy of the Rules is available for members if requested. In the event of any dispute as to the meaning of the Rules the Managing Director’s reasonable interpretation of the Rules is final.
5.13 Membership may be withdrawn with no refund if any member breaks the Gym Rules.
5.14 Neither IPPON FITNESS nor the employees, representatives or agents of IPPON FITNESS shall be liable for any loss damage or theft of personal property belonging to any member or any guest of a member occurring on the premises whether or not such property is left in lockers provided for the use of members and their guests and notwithstanding that payment or other consideration is made for such use.
5.15 Neither IPPON FITNESS nor the employees, representatives or agents of IPPON FITNESS shall be responsible for any injury occurring on the premises whether as a result of the use or misuse of the facilities and/or equipment provided by IPPON FITNESS or otherwise in the absence of negligence on the part of IPPON FITNESS employees, representatives or agents.
5.16 IPPON FITNESS reserves the right to vary these Terms & Conditions on not less than 28 days notice to members. Notice of any variation will be validly given to members if posted in a prominent position in the premises.
5.17 IPPON FITNESS Terms & Conditions as varied from time to time and are deemed to be accepted and binding by persons applying for membership and continue to be accepted and binding for any member who renews within 3 months of the last expiry date of their membership. All new member membership renewals after 3 months and direct debit memberships must sign or re-sign their acceptance of such Terms & Conditions of membership. IPPON FITNESS Terms & Conditions are available upon request or on our website www.ipponfitness.com
6.1. Any person wishing to enter IPPON FITNESS must have enrolled, completed all of the necessary forms and paid the joining fee of £30. Anyone found to not have done all of the above will be asked to leave the premises.
6.2. Your joining fee and the relevant form are for your own personal member to member cover. All members participating in any activity inside the gym must have valid insurance. It is not an option to have your own insurance or cover.
6.3. Insurance is renewed annually. It is the members responsibility to ensure their insurance is upto date. Access to IPPON FITNESS may be suspended if you are found to have invalid or out of date insurance.
6.4. In the event of cover lapsing, cover will be renewed and back dated to the original date of renewal regardless of time lapsed.
6.5. All instructors/coaches have public liability and insurance, either through IPPON FITNESS broker, or their own association. Copies of these are available to view at the front desk/reception.
7. Junior Members and Children
7.1. If you are 16-17 (inclusive) your parent or guardian must sign this agreement on your behalf. By signing this agreement your parent or guardian agrees to be responsible for your behaviour and actions at all times and to pay us any amounts that are due on your behalf.
7.2. When you reach 18 your junior membership will end and you will automatically and immediately become a full adult member and sign a copy of this agreement.
8. Client confidentiality
8.1. All members have a right to privacy. Anyone entering IPPON FITNESS is entitled to train regardless.
8.2. Any information discussed with IPPON FITNESS staff, agents or its representatives will remain confidential unless otherwise agreed.
All members agree to abide by the Rules as posted in the premises and on the website www.ipponfitness.com. Copies are available for members if requested. In the event of any dispute as to the meaning of the Rules or of these Terms & Conditions the reasonable interpretation of IPPON FITNESS Managing Director shall be final and conclusive.